Meeting Rooms

To schedule a meeting room, please contact Madelyn Ganos at 501.918.3030.

Roberts Library

The Roberts Library has four meeting spaces, which are free and open to the public. Roberts Library meeting room hours are 9:00 a.m. until 5:45 p.m., Monday through Saturday. There is no access to the building before 9:00 a.m., so please allow for adequate time to set up before your meeting’s start time. All regular meetings must end 15 minutes prior to the meeting room’s closing time.

All rooms in the Roberts Library are to be used for non-social meetings during normal hours of operation. For bridal/baby showers or other casual social events, please contact the CALS branch libraries.

No library facilities may be used for the immediate point of purchase to sell goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. The facility may be used for fundraising by organizations with a 501(c)3 status provided they submit appropriate documentation. Candidates for political office or persons involved in issue-oriented campaigns may use branch meeting facilities provided that fundraising events do not occur on library premises.

Roberts Library Room Details

 

Location: First Floor, CALS Roberts Library

Size: 20′ x 17′

Seating: 15 to 20

Equipment provided: Built-in laser projector, drop-down electric screen and integrated audio system, laptop connection, centralized touch panel, portable podium, and Walltalker™ dry erase board.

Food permitted?: Yes

Location: First Floor, CALS Roberts Library

Size: 37′ x 28′

Seating: 30 to 40

Equipment provided: Built-in laser projector, drop-down electric screen and integrated audio system, laptop connection, centralized touch panel, portable podium, Walltalker™ dry erase board, microphones and four listening assistance devices.

Food permitted?: Yes. There is an adjacent warming room that has a microwave, refrigerator, and ice maker, along with a center serving island.

Location: First Floor, CALS Roberts Library

Size: 25′ x 13′

Seating: Boardroom-style table seats 10 people.

Equipment provided: Features include an 80″ LCD-TV with integrated audio system, and tabletop laptop output.

Food permitted?: Yes.

Location: Second Floor, CALS Roberts Library

Size: 36′ x 21′

Seating: Boardroom-style table seats 20 people.

Equipment provided: Features include a portable 80″ LCD-TV with integrated audio system and tabletop laptop output.

Food permitted?: Yes.


Bobby L. Roberts Library of Arkansas History & Art After-Hours Event Policy

After-hours events at the Bobby L. Roberts Library building of the Central Arkansas Library System (CALS) require additional security and staffing, with the following requirements.

CALS will charge the following for after-hours events at the Bobby L. Roberts Library building, based on the length of time of the event:

There will be a minimum fee of $1000, which covers the use of the facility and additional security from 6:00 – 8:00 p.m. Each additional hour when guests are present will cost $200. Each hour required for cleanup after guests leave will cost $100. For example, an event which starts at 6:00 p.m. and ends at 10:00 p.m. and requires an additional hour for cleanup would cost the $1000 basic fee and an additional $400 (2 hours X $200) plus $100 (for cleanup), for a total fee of $1500. If you would like gallery staff to be available so purchases can be made from The Galleries at Library Square, you will pay an additional $75 per hour for staff.

CALS reserves the right to limit access to The Galleries at Library Square and Concordia Hall to protect certain exhibits from potential damage. Although the Bobby L. Roberts Library building has multiple entrances, only one will be available during the event, and that must be approved by CALS security. Users are responsible for confirming the ingress/egress door for their event when submitting the contract.

If you are interested in renting the Bobby L. Roberts Library for an after-hours event, please contact Madelyn Ganos at 501.918.3030.

Meeting Facilities

The Central Arkansas Library System (CALS) exists primarily to provide service to the community. One of the ways it achieves this purpose is to make meeting facilities available for public gatherings.

The Library Bill of Rights, as amended in 1980 by the American Library Association Council and adopted by the CALS Board of Directors in 1980, states, “Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis regardless of the beliefs or affiliations of individuals or groups requesting their use.” Therefore, CALS library meeting facilities will be available to anyone regardless of the content of their meeting or of the beliefs or affiliations of the sponsors. Use by the public does not imply endorsement or approval by CALS of the beliefs, positions or actions of anyone using the facilities.

CALS reserves the right to use its meeting facilities for programs that are officially sponsored by the library. Priority for use of meeting facilities will be given to library activities. Fees may be charged for library-sponsored programs.

Study rooms are available at some CALS facilities. These rooms are available for use on a first come, first served basis during the hours the library with such facilities is open. Study room facilities are available to anyone regardless of affiliation or the content of the study. Use by the public does not imply endorsement or approval by CALS of the beliefs, positions or actions of anyone using the facilities.

All public rooms described in this policy are under the supervision of the staff of each library that offers such facilities. Each library location will develop individual meeting and study room procedures, governed by administration guidelines. These procedures will be tailored to suit the available facilities and will be designed to meet the needs of the local library staff and patrons.

Board Policy #404
Board Approval: 05/23/90
Revision: 1/23/96, 5/28/96, 07/25/19
Director’s Recommendation: 5/23/90