Meeting Rooms

To schedule a meeting room, please contact Madelyn Ganos at 501.918.3030.

Roberts Library

The Roberts Library has four meeting spaces, which are free and open to the public. Roberts Library meeting room hours are 9:00 a.m. until 5:45 p.m., Monday through Saturday. There is no access to the building before 9:00 a.m., so please allow for adequate time to set up before your meeting’s start time. All regular meetings must end 15 minutes prior to the meeting room’s closing time.

All rooms in the Roberts Library are to be used for non-social meetings during normal hours of operation. For bridal/baby showers or other casual social events, please contact the CALS branch libraries.

No library facilities may be used for the immediate point of purchase to sell goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. The facility may be used for fundraising by organizations with a 501(c)3 status provided they submit appropriate documentation. Candidates for political office or persons involved in issue-oriented campaigns may use branch meeting facilities provided that fundraising events do not occur on library premises.

Roberts Library Room Details

 

Location: First Floor, CALS Roberts Library

Size: 20′ x 17′

Seating: 15 to 20

Equipment provided: Built-in laser projector, drop-down electric screen and integrated audio system, laptop connection, centralized touch panel, portable podium, and Walltalker™ dry erase board.

Food permitted?: Yes

Location: First Floor, CALS Roberts Library

Size: 37′ x 28′

Seating: 30 to 40

Equipment provided: Built-in laser projector, drop-down electric screen and integrated audio system, laptop connection, centralized touch panel, portable podium, Walltalker™ dry erase board, microphones and four listening assistance devices.

Food permitted?: Yes. There is an adjacent warming room that has a microwave, refrigerator, and ice maker, along with a center serving island.

Location: First Floor, CALS Roberts Library

Size: 25′ x 13′

Seating: Boardroom-style table seats 10 people.

Equipment provided: Features include an 80″ LCD-TV with integrated audio system, and tabletop laptop output.

Food permitted?: Yes.

Location: Second Floor, CALS Roberts Library

Size: 36′ x 21′

Seating: Boardroom-style table seats 20 people.

Equipment provided: Features include a portable 80″ LCD-TV with integrated audio system and tabletop laptop output.

Food permitted?: Yes.


Meeting Facilities

The Central Arkansas Library System (CALS) exists primarily to provide service to the community. One of the ways it achieves this purpose is to make meeting facilities available for public gatherings.

The Library Bill of Rights, as amended in 1980 by the American Library Association Council and adopted by the CALS Board of Directors in 1980, states, “Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis regardless of the beliefs or affiliations of individuals or groups requesting their use.” Therefore, CALS library meeting facilities will be available to anyone regardless of the content of their meeting or of the beliefs or affiliations of the sponsors. Use by the public does not imply endorsement or approval by CALS of the beliefs, positions or actions of anyone using the facilities.

CALS reserves the right to use its meeting facilities for programs that are officially sponsored by the library. Priority for use of meeting facilities will be given to library activities. Fees may be charged for library-sponsored programs.

Study rooms are available at some CALS facilities. These rooms are available for use on a first come, first served basis during the hours the library with such facilities is open. Study room facilities are available to anyone regardless of affiliation or the content of the study. Use by the public does not imply endorsement or approval by CALS of the beliefs, positions or actions of anyone using the facilities.

All public rooms described in this policy are under the supervision of the staff of each library that offers such facilities. Each library location will develop individual meeting and study room procedures, governed by administration guidelines. These procedures will be tailored to suit the available facilities and will be designed to meet the needs of the local library staff and patrons.

Board Policy #404
Board Approval: 05/23/90
Revision: 1/23/96, 5/28/96, 07/25/19
Director’s Recommendation: 5/23/90